The first place a duplicate payment gets caught is the bank statement.
Same invoice, different reference. Same supplier, a slightly different amount. A bank account changed the week before a payment run, with nobody checking who changed it. Manual invoice review catches the obvious cases and misses the rest — and the rest is where the loss sits.
This accounts payable control system runs four separate duplicate invoice detection tests, a set of supplier master fraud checks, and a three-way match against purchase order and goods receipt — on every invoice, every run, without anyone remembering to look. A payment run cannot be released while exceptions are open.
Replaces manual invoice review, the ad-hoc duplicate payment check and the supplier master spreadsheet nobody audits.
Built for accounts payable managers, AP controllers, financial controllers and anyone who signs off a payment run.
The workbook ships sized for 150 suppliers and 300 invoices per period, and every test is formula-driven across that range. It is built for a departmental AP run, not for a full ERP data dump.
Every system is built as a standard Excel (.xlsx) workbook using formulas only — no macros, no add-ins, nothing to install. Because there are no macros, the files also open in Google Sheets and LibreOffice.
Checkout is processed by Paddle. Within a few minutes of payment clearing, your download links are emailed automatically from info@appiqfinance.com. You get the blank master workbook and a fully worked example.
Report it within 14 days with the file, tab and cell, and we fix it and redeliver — or refund you in full if we can't. See the refund policy for the exact terms.
Close finishes when the file gets sent, not when the numbers are proven right.
View system →Your cash is sitting in a customer's bank account, and nobody can say for how many days.
View system →You find out you're short on cash the same week you're short on cash.
View system →